Document Writing Should Be Short And Concise.

Brief is the objective need and inevitable trend of the development of contemporary official document writing.

It is reported that the United Nations prints 5853 tons of ordinary paper and 234 tons of photocopying paper every year, and 82 tons of toilet paper, which is equivalent to destroying 105 thousand trees.

For this reason, the United Nations Secretariat recommends: it is best to shorten the length of various documents, delete unnecessary words, and print only the most important contents, so as to save trees most.

Raise short papers to save trees.

It is of great theoretical and practical significance to understand.

In many countries, it is regarded as a reform of official documents.

For example, in 1976, Singapore set up the "Working Committee for the reform of applied Chinese Literature", and formulated the outline of Chinese applied literature reform, aiming at "making the application text easy to learn, easy to write, quick and simple communication tools, so as to better and more widely serve modern Singapore society."

For example, the former president of the United States, in order to study how to reform and streamline the style of writing, specially organized a class attended by 200 federal government officials. He also took the lead in putting the first sentence of the president's signature order, "I take the power of the United States Constitution and laws to give the president of the United States," the order was issued as follows: "I command as president of the United States", which promoted the reform of American style of writing. "Carter"

How can official writing be short?

First, one thing and one text, the purpose is clear.

The official documents must be clear, centralized and single.

For every document to solve any problem, we must first establish a clear center, and then closely organize the material around this center.

In addition to comprehensive reports, it is generally necessary to adopt the method of "one thing, one article", especially when asking for official documents.

In doing so, it is not only convenient for contractors, but also convenient for post filing and filing.

Otherwise, a number of events will inevitably lead to "multi centers", which will lead to lengthy and messy phenomena, which will be pointless, thus affecting the smooth realization of the purpose of writing.

Two, concise and clear, neat and neat.

Official documents must convey some information directly and quickly, so their terms must be concise and concise.

Include:

First, abandon unnecessary explanations and explanations.

In official document writing, it is sometimes necessary to explain or explain the contents accurately.

But we should pay attention to following the "necessity" and "moderation".

We must avoid overspending, resulting in tedious and lengthy space.

In this way, we should try our best to avoid such explanations or declarative statements as "yes", "yes" and "to say".

Secondly, delete the dispensable words, words, sentences and paragraphs.

This is mainly accomplished in the revision of official documents.

Needless to say, a good article is changed. "The article is not tired of changing, but it is a good one." "the ability to write well is to delete the skills that are not well written" (Chekhov).

Mr. Lu Xun said, "at least two times after finishing writing, it is no pity to try to delete the words and phrases that are dispensable."

Comrade Mao Zedong made further extensions to this point and pointed out: "Mr. Lu Xun said at least two times, at the very least, he did not say.

If I want to see it, I should look at it ten times, seriously modify it, and then take it out. "

Of course, it is not entirely suitable for official documents to write for the sake of seeking a stable word, breaking several stems and having three sentences and two streams of tears. Because many documents are "urgent articles". They are often "to hand in tasks today and to make manuscripts tomorrow".

But in the case of time and conditions, the spirit of serious revision is very worth advocating, and it is also necessary to ensure the quality of official documents.

After the first draft of the document, it should be repeated and carefully revised. The emphasis should be on the expression of language, trying to delete the words, words, sentences and paragraphs which can not be omitted.

For this reason, we must pay special attention: delete this word, word, sentence, paragraph pair.

Does the content make any difference? Does it make people ambiguous? Is context meaning still coherent and smooth? And so on, if there is no obstruction, we should boldly cut it out so as to save words and reduce space.

Third, eliminate layers of "stereotypes", do not start "wearing cap", also can not end "wear boots".

In the current official document writing, "stereotyped words" are repeatedly prohibited, and their performances are two: one is the beginning of "wearing a hat", such as "under the guidance of the spirit of the central document * * * document, under the care of the Party committee and the government at the higher level, under the direct leadership of the leadership of this unit, after the joint efforts of all the cadres and staff."

And so on; two is the end of "wear boots", such as "let's struggle together", "we have achieved the above results, but far from the leadership requirements," and so on.

These two tendencies can only lead to empty expression in words, without any practical significance, and should be resolutely excluded.

Three, you use "straight pen".

The regulations on official document writing of Party and government organs clearly stipulate that drafting of official documents should be "straightforward and unsound", which is determined by the nature of official documents.

Official documents are highly policy oriented and instructive. Therefore, when writing, they must be straight forward. If they can express their contents accurately and clearly, they will not be able to beat around the bush.

We should use generality, declarative language, and use less or no descriptive and lyrical language.

Too much publicity or "rendering" of things or problems will inevitably lead to lengthy and messy space, which will affect the quality and effectiveness of official documents.