How To Do Secretarial Work Well: Document, Coordination And Link

What is it called? secretary In accordance with the dictionary's explanation, it says, "people who take charge of documents, arrange affairs and assist institutions or department heads in daily work". But this can only be regarded as a traditional explanation. In modern society, you will find that the term "secretary" has a very wide range of applications. In all kinds of media, the word rate is very high. It can be seen everywhere every day. Some international organizations such as the United Nations, APEC, the International Monetary Fund, NATO, the European Union, ASEAN and other Secretariat; some civil organizations, trade associations, consumer associations, lawyers associations, the upcoming China Arbitration Association and other Secretariat; many political parties also have Secretariat (some called the Secretariat); foreign embassies and consulates of the state diplomats, also known as "secretaries" are divided into one secret, two secretaries, three secretaries; leaders at all levels have secretaries, leaders of companies have secretaries, and even many private have "secretaries". It can be said that as long as an organization or organization, there will be Secretariat departments, though not necessarily called Secretariat. The scope of secretarial work is also very extensive. Many jobs of different nature are called "secretaries". Therefore, an accurate and unified word is too common and too familiar. Definition Instead, it became difficult.

However, the topic of the secretary is still to be discussed. This is because there are Secretariat in our trade department, Hai Chung, mediation center and other departments. The Secretariat is the permanent organization of these arbitration and mediation agencies, and is responsible for handling daily work. Many of us are "secretaries" who are engaged in secretarial work every day. It is necessary to distinguish the secretarial work we are engaged in from the other "secretaries" mentioned above, find out their own characteristics and summarize them, and then discuss how to do well our secretarial work.

1. The name of a job, that is, the secretarial work we usually talk about.

2, a kind of official name. Since the Qin and Han Dynasties, all the feudal emperors in the past dynasties had official posts such as letters, secretaries, secretaries, secretaries, secretaries and so on. Announcing emperor's imperial edict and so on.

3. A diplomat, referring to the diplomats of embassies and attendants stationed abroad, divided into one, two and three secretaries.

4. Court A collection of books, especially banned books.

5, religious superstition refers to the argot and prophecy of sorcerers and alchemists about fate.

Categories of Secretaries

1. From the object of service:

2. From the subordinate department

3, from the specific nature of the work

(1) Secretary for writing

(2) confidential secretary

(3) communications Secretary

(4) letters and visits Secretaries

(5) Secretary for affairs

(6) life Secretary

About secretarial institutions

(1) Secretariat at all levels

1. The Secretariat of the central authorities.

2. Secretariat of provincial, municipal and county organs.

3. Secretariat of grass-roots units.

(two) various Secretariat organizations

1. The Secretariat of the PLA system.

2. Secretariat of enterprises and institutions

3, democratic parties

4. People's organizations

In addition, temporary Secretariat organizations, major conferences, such as the Party Congress, the people's Congress, the CPPCC Committee and so on, we often hold meetings, set up a meeting group, also belong to a temporary Secretariat. In addition, a temporary Secretariat should also be set up in major events. For example, a sports meet, a theatrical performance, a secretariat and some meetings will be held.

Two. The nature of the Secretariat's work

Our Secretariat, our secretarial work, including the Trade Secretariat, the Hai Chung Secretariat, the mediation centre Secretariat and the Secretariat of the association, all belong to the Secretariat of the non-governmental organizations. Generally speaking, it has the following characteristics:

1, legal nature: This is self-evident. Every day, we are engaged in work related to law and are concerned with things related to law.

2. Foreign Affairs: our work is to deal with a large number of cases involving foreign arbitration and mediation, and to deal frequently with foreign institutions and foreign parties, which is a window to open to the outside world.

3, management: secretaries should coordinate various relationships, manage case procedures, manage various documents, and manage financial affairs. In a sense, secretaries are also managers.

4, service: we are different from administrative organs and pure judicial organs, and belong to social intermediary organizations. But it is different from law firms, but in general, it belongs to the service industry. Through receiving parties, providing advice, answering questions, handling arbitration cases, mediation cases, all of them reflect the service nature of the work.

Only by defining the nature of our work and defining the position of our work in today's social environment can we correctly grasp the direction of work and find ways and rules for doing well.

Turning to the nature of our work, I recall that in the fifteenth edition of the Beijing Youth Daily in March 9th, there was an article titled "exploration of functions and systems of social intermediary organizations". The author is Yao Wang, President of the Beijing Council of trade promotion. On the right side of the article, there is an editorial comment entitled "from the quasi Yamen to the social intermediary about our legal department".

Three, the qualities that secretaries should possess

(1) basic quality

1, physical quality: healthy body should be an important prerequisite for doing any job well. There must be one.

A healthy body. People who are in poor health are not competent for secretarial work.

2, psychological quality: always maintain a good state of mind, mental state should be normal, do not be emotional left.

Right. Every day should be done with a calm mind. A person with psychological obstacles, one pair.

A man who is full of hatred is impossible for a moody man to do a good job in secretarial work.

3, ideological quality: This is a higher requirement, as a senior manager in modern society.

Work in an internationally renowned organization should have a spirit of dedication, seeking truth from facts and pioneering spirit.

Besides, God should have broad mind, broad vision and high sense of social responsibility.

In modern society, people's pace of work and life is accelerating, social changes are changing rapidly, the world outside is wonderful, almost every day, something that makes you feel sad, and doesn't say every day's domestic and international situation, is always around us. There will always be some novelty and unexpected events. Today, a relative of yours has made a lot of money by playing with stocks. Tomorrow, a friend of yours will lose your real estate. Yesterday, your brother became a high-ranking official. All these will make you feel sad, but don't be affected by all kinds of situations. You can't see others get rich. You should think that you have to be bold when you are a man; but when you see something wrong, you will immediately turn to it.