Inventory Management In Business Secretarial Practice

1. reception procedures for office equipment and office supplies

(1) check the delivery order and goods issued by the other party first with the order form and the notice.

(2) if the quantity is incorrect, the purchasing department should be informed immediately to contact the supplier.

(3) the number of recipients should also be notified to the purchasing department to pay the amount according to the actual amount.

(4) the details of each type of cargo received should be entered into the receipt of the office stock card.

(5) the inventory balance should be updated in time after receiving.

(6) the goods will be stored in accordance with the storage requirements of office supplies.

(7) establish a system for issuing goods and determine the issue of goods.

　　 Office supplies After storage, it must be kept in a safe place and placed in an orderly manner to prevent damage, waste or theft of goods. Attention should be paid to eliminating accidents and fire hazards. It is easy to find when needed.

2. inventory list

Although the purchase of consumables is recorded on the inventory control card, non consumables, such as machines, fixtures, devices and furniture, should be recorded on the inventory list, which is used for the examination of company assets. An inventory catalogue should contain the following information:

(1) inventory directory serial number.

(2) description of property.

(3) property consumption.

(4) supplier name.

(5) date of receipt.

(6) storage location. {page_break}

　 3. article storage

　 　 Stock keeping Measures to be taken:

(1) storage or cabinet should be locked to ensure safety and reduce loss. The area required for storage depends on the size of the unit.

(2) Various articles Labels should be clearly labeled to indicate categories and locations so that goods can be found quickly.

(3) the new items are placed under or behind the old articles. The first ones are sent out first, which ensures that goods will not be destroyed because of obsolescence.

(4) large size and heavy weight are placed at the bottom to reduce the risk of dangerous accidents when fetching from shelves.

(5) small items and commonly used articles, such as staples boxes, should be placed in front of larger items for the purpose of finding and receiving.

(6) the storeroom should be well ventilated and the room kept dry.

(7) store office supplies should have good lighting.

(8) the custody of fixed assets mainly includes the registration, collection and distribution of fixed assets, identification of responsibilities and inventory, exchange and maintenance, so as to maintain the value of fixed assets. If the fixed assets of an enterprise are deteriorated, deformed, damaged or lost due to improper safekeeping, it will cause great waste. Therefore, after the material is supplied, it should be kept properly. Custody of fixed assets

We should set up special storeroom and special person to manage it. The storekeeper purchases the fixed assets of purchasers in strict accordance with the varieties, specifications, quantity and quality, and takes careful custody, registration, accounting and warehousing. All kinds of objects in the storeroom should be placed reasonably and neatly and aesthetically pleasing. Regular inspection of goods in the warehouse to prevent damage, deterioration, deformation.

In the custody work, it is necessary to register and keep account cards in a timely manner, and clean up inventory regularly (quarterly or half yearly), so as to match the accounts. The storekeeper also puts forward purchase plan regularly according to inventory and demand. When making plans, we should pay attention to preventing the backlog of materials, and strive to reduce inventory and save money. We should also pay attention to strengthening safety precautions for the storeroom, and carry out safety inspection regularly to prevent all kinds of accidents.